Privacy notice

What personal information FieldGrid collects, why, how long it is kept and what you can ask us to do with it.

Draft. To be supplied before this page is published

Registered company name, RC number and registered address.
Privacy contact address, and a Data Protection Officer if the NDPA requires one.
Whether FieldGrid must register with the Nigeria Data Protection Commission as a data controller or processor of major importance.
Hosting provider, where data is stored, and any transfer outside Nigeria with the safeguard used.
Who receives briefing requests (the form endpoint or email service).
Retention periods for briefing requests, survey data, poll data and server logs.
Whether contact details are collected for back-checks, and how they are kept apart from answers.
How the Pulse one-person check works and what it stores.
Photograph policy during fieldwork.
Whether clients ever receive record-level data, even with identifiers removed.
The lawful basis for each use, confirmed by counsel.
Confirmation that the hosting provider sets no cookies on these pages.
Response time for rights requests, and the date this notice takes effect.

This notice covers this website, requests for a briefing, and people who take part in FieldGrid surveys and polls. Effective from [TODO: date].

Who we are

FieldGrid is operated by [TODO: registered company name], RC [TODO: number], [TODO: registered address]. We decide how the information described here is used.

For anything in this notice, write to [TODO: privacy contact address].

If you visit this website

These pages do not set cookies and do not use analytics or advertising trackers. Our hosting provider keeps standard server logs, such as the address a request came from, the page requested and the time. [TODO: hosting provider and how long logs are kept]

If you request a briefing

We collect your name, organisation, work email and what you want to find out. We use them only to reply to you and arrange a call. We do not add you to a mailing list.

The form is received by [TODO: endpoint or email service]. We keep requests for [TODO: period] and then delete them.

If you take part in a FieldGrid survey

Before the interview, the interviewer explains the study and asks for your consent. You can skip any question or stop at any time.
We record your answers and some facts used to group results, such as age group and sex.
The interviewer's tablet records the time and location of the interview and the interviewer's ID. This is used to check the interview took place as reported.
A sample of people are contacted again to confirm the interview happened. [TODO: whether contact details are collected for this, and how they are kept]
Photographs: [TODO: fieldwork photograph policy]

Results are reported in groups and never by name. [TODO: whether clients ever receive record-level data]

If you answer a FieldGrid poll

Polls are open to anyone with the link. We run a check so that each person is counted once. [TODO: what the check uses and how long it is kept] Poll results are reported in groups and always labelled as a poll.

Our reasons for using your information

We ask for consent before every survey interview and poll. We reply to briefing requests because you asked us to. [TODO: lawful basis for each use, confirmed by counsel]

Who we share it with

We use service providers to host and process data for us. [TODO: list of processors] Clients who commission a study receive results in groups. We do not sell personal information. We will disclose information where the law requires it.

Where it is stored and for how long

[TODO: where data is stored, any transfer outside Nigeria and the safeguard used]

[TODO: retention period for each kind of information]

Your rights

Under the Nigeria Data Protection Act 2023 you can ask us to:

tell you what information we hold about you and give you a copy
correct information that is wrong
delete your information
stop or limit how we use it
withdraw consent you gave earlier

Write to [TODO: privacy contact address]. We will reply within [TODO: response time]. If you are not satisfied with our reply, you can complain to the Nigeria Data Protection Commission.

Changes to this notice

When this notice changes, we will update the date at the top. How FieldGrid runs its studies is described on the methodology page. General questions can go to [email protected].